Every day, we are bombarded with emails. It’s a common complaint that almost everyone has. You wake up, excited about your big plans for the day. You’ve got a new product to promote, a seminar to attend, or a website to update. You’ve got a million things on your agenda. Then, suddenly, you’re bombarded with a volley of emails from friends, family, and coworkers. Suddenly, your plans have vanished.
What happened? You got distracted by email.
You opened up your email app to find dozens, maybe even hundreds of emails from a variety of sources. Maybe you even ignored the email alert altogether and let the messages slip into your inbox without a second thought. It’s a common phenomenon. We’ve all been there.
Email is a necessary evil. Without it, we wouldn’t be able to keep in touch with the people we love. But it’s a pain to deal with, especially when you’re trying to get something done. That’s why you need value-added strategies to help you manage your email more effectively.
Managing Your Inbox Is Like Weeding A Garden
When you receive an email, you have a choice. You can either delete it or you can respond. Depending on your work habits, you may respond to most of the emails you receive or you may choose to let them pile up in your inbox. For those who respond to most of their emails, the pile gets bigger and bigger every day. Eventually, you can’t ignore it anymore and then you have to deal with it. The same goes for the unread emails in your inbox. They will also pile up and up until you finally have to deal with them. Like a garden that’s been overgrown, your email inbox is prone to become a chaotic mess. Especially if you don’t have a system to deal with it. Which leads us to…
Create A Routine To Keep Your Inbox Organized
When we receive a new email, we are usually bombarded with immediate feelings of excitement. It is easy for our bodies to react in this way because we are anticipating something positive. For those who suffer from anxiety, however, dealing with a huge inbox can cause anxiety attacks. Your inbox is a place where you can’t control what comes in, so it’s easy to see why this would be stressful. What you need to do is create a routine. Any kind of routine will do, it just has to be something that you do consistently. When you create a routine, you are forcing yourself to be systematic. You are also helping your body get into a mindset that emails are a good thing and should be treated as such. With a little bit of organization, your inbox can be a place of tranquility rather than stress. So take some time today to make your inbox your own personal sanctuary and establish your own routine to keep it organized. Your schedule will be a lot more relaxed and you will feel a lot better overall when your inbox is kept this way. It’s all about finding the right system for yourself, and we’re certain that you’ll find something that works best for you.
Use Different Tools To Find Extra Time To Handle Your Emails
If you’re reading this, you’re already familiar with the concept of emailing. You know how to use it, you know what it is, and you know that it’s important. The problem is that, due to time constraints, you may not always have the time to handle each and every email you receive. Luckily, there is a solution. As we mentioned before, there are different tools that can be used to deal with email effectively. Some people prefer to use a different email app while others like to type their replies in the same email app that they use to send the messages. It really depends on you and what works best for you. If you’re busy, you may not have the time to try out numerous email apps. In this case, it’s best to use the one that you’re already familiar with. This will help you avoid unnecessary stress and ensure that your emails get answered promptly. The same rule applies for those who have a lot of work to do. They don’t have the time to research which email app or webmail service works best for them. So, again, it’s best to use the one that they’re already familiar with. In this way, you can be sure that your emails will reach their intended targets and that your time will be well spent.
Set Limits On The Number Of Emails You Will Respond To
The number of emails you will respond to is entirely up to you. Some people like to get every message, while others wish they could respond to as few as possible. There is no wrong answer here. It’s all about what works best for you. The key is to make a conscious choice and stick to it. The people who get every message will eventually feel frustrated that they never get a chance to respond. So, in a way, you’re damaging your own efforts at communicating by not establishing limits. You’re also not being honest with yourself if you don’t respond to all of the emails you receive. The truth is that, deep down, you know that some of them are not relevant to you. Setting limits will help you focus on the emails that are more likely to bring you success rather than distractions. It will also help you be more consistent with your efforts rather than dealing with the constant impulse to respond to every message that comes in.
Avoid Checking Your Email While You Are Eating
Eating is a basic human need. We all need nutrition, so it’s only natural that we would want to satisfy this need while we’re on the go. There is no wrong answer here. It’s all about what works best for you. If you’re out and about and you feel like you need to respond to an email or need to check the latest news, it might be best to leave these activities until after you’ve eaten. This will help you avoid potential distractions while you are trying to focus on important things. Checking your email can be a distraction, so it’s best to do this after you’ve eaten or at least before you engage in any other tasks that require significant mental effort.
Pay Attention To The Language You Use
We all come from different backgrounds and have different experiences. This means that the way we speak will vary from person to person. When it comes to email, this can be a problem. You may send an email to someone and, although you mean well, it can come across poorly. People can sense when you aren’t trying to be helpful, and they will write you off as a busybody. So, if you want to be taken seriously, you need to make sure that your email language is proper. You want to avoid using slang and using words that people don’t understand. If you are unsure of the correct terminology, look it up online and use it. You can never be too careful about the words you use when emailing. This can make all the difference between sounding professional and coming off as a jerk. Think of it this way: most people don’t like jerks in their lives, so why would they want to be around someone who is essentially a jerk in real life, as well?
Look At Past Performances
What happens when you get anxious? You get scared. Very rarely does anyone like to admit this, but everyone gets scared sometimes. It’s perfectly normal to feel anxious when you don’t know what to expect. The people who respond to most of their emails will eventually start to feel anxious when they receive too many messages. It’s all about moderation. If you feel like you’re overloading yourself with emails, take a step back. Look at what you’ve done in the past. Was there a time when you received a lot of messages and felt overwhelmed? If so, you have the answer you’re looking for. Find out what caused this and what you can do to improve. Once you get to the root of the problem, it will be much easier to deal with. You don’t necessarily have to eliminate email but, rather, you can use it in a more efficient way. Take a deep breath and remind yourself of why you’re doing this. Then, slowly, step by step, you can bring yourself back to whatever level of activity you were previously enjoying. This is called “tolerating stress,” and, in the end, it’s healthier to tolerate stress than to avoid it. By trying to eliminate it, you may actually be causing yourself more harm than good.