When you receive a piece of mail, there’s usually a small tag attached with various information about the sender. One piece of information you may see is the sender’s name and address. If you ever checked your junk mail folder, you may have noticed that there are many different companies sending you mail daily. For some reason, your mail address was on a list of people who wanted to send you stuff. In this article, you’re going to learn how to prevent your mail from going into the junk folder so you can keep your special email address private.
Set Up Automatic Clearing Of Unwanted Mail
The best way to prevent your mail from going into the junk folder is to set up automatic clearing. When you do this, your unwanted mail will be automatically deleted after a small number of days. For example, if you decide you don’t want to receive any mail from Company A any longer, you can create a filter that will prevent these emails from ever reaching your inbox. Simply navigate to your filter preferences and setup the automatic deletion for Company A. You can do this for other companies or individuals as well if you want to stop receiving their emails as well. When you setup automatic clearing, you have the option of deleting all of the mail or just certain items. The advantage of just deleting certain items is that you don’t have to empty your entire junk mail folder each time you want to delete something.
Set Up An Alert When A New Piece Of Mail With Your Name On It Comes In
One of the best ways to prevent your mail from going into the junk folder is to set up an alert when a new piece of mail with your name on it comes in. This is especially important if you receive a lot of mail, as there may be items in the junk folder you haven’t seen before. When you get an alert that a new piece of mail has arrived with your name on it, you can click the link and have a quick look through it before filing it away. If you get a lot of mail, it may be smart to set up a separate email account just for important notifications like this one. The notifications will keep your inbox clean and prevent the trash can from becoming full of irrelevant mail. By filing these items separately, you can keep your inbox clean and use the trash can for only the important items.
Reroute All Unwanted Mail To The Junk Folder
Another great way to keep your mail from going into the junk folder is to reroute all unwanted mail to the junk folder. This is especially beneficial if you get a lot of spam mail, as it will help keep your inbox clean. When you get an email you don’t want, you can click the button to have it rerouted to the junk folder. This is a great idea for keeping unwanted emails out of your inbox and using the trash can for only the important items.
Check The Tricky Spam Commands
If you’re a regular user of Outlook and have received several spam emails in a row from the same sender, you may see an auto-complete option when you hit the ‘>’ symbol (the symbol next to the @ sign in email addresses). If you check this option and click the command, you will see a window with several suggestions for email addresses to choose from. Choose one of these addresses and your spam issues will be handled from then on. This is one of the most popular ways to prevent spam email as it makes it slightly harder for spammers to send you spam. Not only that, but it also provides an extra layer of security for your email.
Use A Different Email Address For Important Communications
One way of preventing spam is to use a different email address for important communications than the one you use for everyday things. Rather than using your regular email address for important emails, you can use an address from Yahoo or Gmail without fear of receiving spam. Because these emails will be important, you can be sure that they will not end up in your junk folder. When you send an email from your “important” email address, you will also notice that there is an extra layer of protection against spam.
Check The Email Address On The Junk Mail Header
To ensure that your mail doesn’t end up in the junk folder, double check the email address on the junk mail header. The email address on the header will say “@mail.com” or “@@mail.com”, depending on whether it’s a free or paid email account. If your address is on a list of spammers, you may notice that your email gets flagged as spam once you start receiving it. In this case, you may need to change your email address or set up a new account. Keep in mind that you can’t prevent all spam but you can limit the amount of junk mail in your inbox by taking the time to review your emails before filing them away.
Avoid Opening Email Attachments
Although it’s tempting to click every link in every email you receive, it’s best to avoid doing this. Most email attachments are corrupt or contaminated with malware which can have serious consequences if opened. Instead, scan emails for viruses and malware and if you find any, remove them immediately.
Email attachments are usually attachments to another email which you may have received before. The reason for this is that the sender wants you to open and view the attachment first before continuing with the email. When you open an email attachment, there’s a good chance that you’ll also get infected with malware or another virus. Because of this risk, opening email attachments is highly discouraged and considered a security threat by most email providers. It’s also best to avoid opening emails that you didn’t ask to be sent (i.e. unsolicited emails).
Check The Sender’s IP Address
If you notice that the emails coming from a particular company or individual have a common IP address, it’s a good sign that they are sent by the same person or organization. If this is the case, and you start to get suspicious, it’s time to change your email address or set up a new one. On the other hand, if you want to keep receiving emails from this person or company, you can either whitelist their IP address or use a different email account to send your replies (preferably the latter).
Look For Unsubscribe Links
Every email service has a ‘>’ link at the end of the email which will take you to a page where you can unsubscribe. Alternatively, you can put in the search bar and look for an Unsubscribe link on the page that comes up. When you find it, click it to have your email address removed from the mailing list. Keep in mind that you have to do this for every single email you receive from this sender.
Check The ‘From:’ Line
When you send an email, there’s usually a line at the top which indicates from where the email is coming. If you see a name that you don’t recognize, it’s a good idea to investigate further because it may be a scam. If you are unsure of the sender or of whether or not they are legitimate, it’s best to leave this email alone.
Dump Your Junk Mail
Once you’ve learned how to prevent your mail from going into the junk folder, you can go through and clean out the junk mail. You don’t have to keep any of it. Most email providers will allow you to set up rules for what you want to keep and what you want to get rid of. For example, you can keep emails from senders you know and trust and get rid of everything else. You can also set up rules based on the content of the emails to see if something matches up and then deal with it accordingly. If you have a lot of spam in your inbox, it may be best to set up a filter to flag certain words or phrases as spam and then train your brain to ignore these emails. You can also ask people to stop emailing you unless you’re on a list of approved senders. However, this may mean you’ll have to go through and unsubscribe from some mail you actually want to keep.