In every industry, no matter how big or small, there’s always someone willing to help. When someone does you a favor, whether it’s paying for your coffee, giving you a tip, or taking the time to introduce you to someone who could help, you should be grateful and show your gratitude in some way. Your thank you emails are an excellent way to show your appreciation, but what if you don’t know how to write a thank you email? That’s where this article comes in. We’ll discuss everything you need to know about creating a thank you page for your email signature so that when someone emails you, you can simply click a button and send your gratitude.
The Benefits Of A Thank You Page
Thanks to the kindness of others, you have opportunities to show your appreciation that wouldn’t have been available to you otherwise. For example, if someone invites you to a cocktail party and you’re unable to go due to work obligations, you can send them an email expressing your gratitude. Or, if someone sees a business card with a phone number written on it and calls to ask about the company, you can appreciate their gesture by sending them a quick email with a link to the company’s website or social media accounts.
Even if you don’t explicitly want to say thank you, it’s likely that the person you’re interacting with will appreciate the gesture. When you write a thank you email, you’re essentially sending a small gift to the person you’re expressing your gratitude to. Because they’re receiving a personal email from you, it’s a bit more efficient than if you’d sent them a generic note on company letterhead.
It’s also the perfect way to show someone how much you appreciate them without coming off too much like a salesman. Writing a thank you email is a great way to highlight your interests without being overly ambitious or aggressive. You’re not setting up a sales letter; you’re simply sending a personal message of appreciation.
The Anatomy Of A Thank You Page
A thank you page for your email signature is fairly simple to set up. Essentially, you just need a static webpage with something useful like a thank you letter or note from the CEO, CFO, or Founder of the company. You can also include any other relevant photos or documents. Then, all you need to do is log in to your mail provider and click an update button to have your new website URL added to your email signature.
Don’t worry, we’ve got you covered on the technical end. You don’t need to know how to code or design websites to set one up. But, if you want to personalize it a bit, you can create a page for each person you’re thanking. For example, if you want to write a separate email to the CEO and CFO, set up a page for each one with a short note and some photos.
If you’re using Gmail, you can also set up a filter so that every message you receive has a pin button with a thank you message attached. When you receive an email, you’ll see a small “+” next to the message. If you want to send a quick thank you message, you can click the button to have a new message pop up, giving you enough space to write your note.
While the specifics will vary by email provider, the fundamentals of a thank you webpage remain the same across all of them. You just need to have a page that contains a note of thanks and maybe some other helpful resources for the person you’re addressing. Then, all you need to do is log in to your mail provider and click an update button to have your new website URL added to your email signature.
Where Should I Post My Thank You Page?
You’ll want to keep your thank you pages as close as possible to your email signature to maximize the benefits. Ideally, you’ll want it to be as close to the top of your email as possible so that people are more likely to see it. If it’s at the top, it’ll easily stand out among the rest of the text in your emails.
However, you don’t necessarily need to keep it at the top. You can also post it at the bottom or somewhere in the middle. The key is to make sure that it’s as close as possible to the person reading it. Even if you write the email intending it for multiple recipients, the person you’re thanking will be the one who benefits the most from your appreciation.
How Should I Structure My Thank You Letter?
The best way to write a thank you letter is by using a template. There are countless templates available online that you can use to write your own letter. Just be sure to vary the language depending on who you’re addressing. For example, if you’re writing to the CEO of a company, you can start by saying “Dear Mr. CEO”, then list the reasons why you’re grateful for the opportunity to work for or with the company. You can also include any relevant photos or documents.
If you don’t want to go down the letter-writing route, you can also find pre-written thank you pages online that you can copy and paste into your email. This saves you the effort of having to write out your own thank you letter and gives you a chance to focus more on sending the email and less on crafting a response. The best part is that you don’t need to find a separate URL for each person you’re thanking – you can simply copy and paste the same URL into multiple emails.
When Should I Send My Thank You Letter?
There’s no hard and fast rule when it comes to when you should send your thank you letter. Ideally, you’ll want to send it after the interaction has taken place but before you’ve forgotten about it. So, if you’re writing to the CEO of a company to express your gratitude for recruiting you, you can send the letter once you’ve completed the internship or job. Letting them know how much you appreciate the opportunity to work for the company will make you stand out among your colleagues and could even lead to better pay or opportunities.
If it’s been more than six months since you last thanked someone for a favor, then you can consider sending a short note to let them know that you’re still thinking about them. Even if it’s been a while since you’ve sent a formal “thank you” email, you can still send a quick note to let them know you’re thinking of them. Just make sure to do so in a way that feels personal and like a gesture of appreciation rather than a marketing pitch. For example, you can send them a link to a relevant blog post or an article on a website that you believe will be of interest to them.
Bonus Tips
While we provided you with enough information to get you started, there are a few more tips and tricks you might want to know.
If you’re sending a note to the CEO and CFO of a company, you can also send it as a PDF. The majority of the recipients will almost certainly be familiar with PDFs and will know what they are. If you’ve never sent a PDF before, then it can be somewhat difficult to make heads or tails of the format. But, if you’re looking for a simple and easy way to send a note, then PDFs are the way to go.
Similarly, if it’s been a while since you’ve sent a thank you email, then you can also send one as a PDF. Make sure to send it as a PDF to ensure that everyone receives it and can read it easily. Even if you send it as a plain text email, some people might not be able to read it if something else is in the way.
When you send a PDF, you should also consider whether you should send it as an attachment or as a linked document. Attaching a PDF as an attachment might be the simplest option but, if you’re looking to maximize the impact, then sending it as a linked document is the way to go. If you’re looking for an easy way to send a PDF, then attach it as an attachment but, if you want to make sure that everyone reads it, then send it as a linked document.
Also, if it’s been a while since you’ve sent a thank you email, then you might want to skip the “Dear sir” or “dear madam” and go straight into the body of the letter. It’s a good idea to start with “Mr. / Mrs. / Ms.” followed by the individual’s full name. This saves you the effort of looking up the person’s name every time you want to refer to them and ensures that your letter will be stamped “Received” upon delivery.