Email Error: Unable to Send

You hit the “send” button, and—pow!—your email disappears into the ether. This may be one of the most frustrating errors you can make as a designer. The chances are that you’ve spent the better part of the last hour trying to replicate the issue, to no avail. You’ve checked all the obvious places, made sure your computer was on, and double-checked the email settings. Still no dice. You’re starting to think that maybe you’ll never be able to send this email, and it’s all been for naught. Fortunately, you needn’t worry: there are steps you can take to avoid this error and ensure that your emails go out successfully.

Use A Valid Email Address

According to the GMail Help Center, “the person you’re corresponding with may reject your email if they don’t think it’s valid.” That’s a pain in the neck. Why? Because you’ve got to start all over again. It’s also the primary reason why hackers like Return of the Jedi master Elon Musk can trick you into sending them money. To give you an extra measure of security, you can either use an encrypted email provider or a VPN to ensure that your communications remain private. A VPN can also help you prevent the occasional hacking attempt by encrypting your internet connection and preventing hackers from gaining access to your personal information. (You can learn more about encryption here,”

http://support.google.com/mail/bin/answer.php?hl=en&ctx=mail&id=294558

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Check The Return Receipt

Do you remember that little blue dot that used to appear at the top right hand corner of your physical mail? That’s the email return receipt, which you can also find in your inbox. If you’re lucky enough to receive emails from people you’ve never met, you can use this feature to ensure that they get a chance to read your email. Simply visit the website where you sent the email, and click on the blue “reply” button. You’ll then be prompted to enter your email address. Once they’ve confirmed your email, you can rest assured that they’ve seen it and are on their way to respond. (If they don’t respond within a few days, it may be because they’ve either filtered or blocked your email due to spam complaints. In that case, you can resend the email or try another one. A good rule of thumb is to avoid sending emails on Saturday afternoons and evenings, as these are the times when computers are least responsive and it’s easier for them to get caught up in spam. (You can also use the same tactic to prevent your emails from being filtered or blocked. Just send them during the days when your computer is functioning optimally.)”

http://support.google.com/mail/bin/answer.php?hl=en&ctx=mail&id=294558

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Use A Temporary Email Address

If you’re feeling extra protective of your email address, you can create a temporary one and use that instead. That way, even if someone does manage to capture your real email address, they still won’t have access to your other emails. The downside is that all your contacts will assume you’re either careless or trying to hide something, which may not be the case. It’s better to use your real email address, but if you really want to be extra careful, you can always create a temporary one. (You probably also need to consider whether or not you want your real email address to be publicly available. If so, setting up a temporary email is a good idea so that your contact list remains private. It’s also a good idea to periodically remove emails from your contact list that you consider to be inappropriate—whether that’s sexually suggestive messages or just plain spam. Removing these emails allows you to maintain a clean list while also keeping your fears of spam and malicious activity at bay. (You can ask Google to help you identify and remove these potentially dangerous emails from your contact list. Simply search for the email address of a contact you want to remove and then click on the “remove” button next to each email you find.)”

http://support.google.com/mail/bin/answer.php?hl=en&ctx=mail&id=294558

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Use An Anti-Spam Service

If you’re worried about your email being caught up in the never-ending vortex of spam, you can try using an anti-spam service. These services scan your email for known spam patterns and then mark your emails as legitimate or not. Sometimes, they’ll even go so far as to ban offending spammers. It’s a good idea to use an anti-spam service with a VPN, as this will help ensure that your communications remain private. Your anti-spam service will need to have a valid email account to which it can check your email. You can also use the email address of a friend or family member to register with the service so they can monitor your email activity. (If you’d like to learn more, you can visit the Spam Blocked website, which is a good resource for those who want to know more about fighting spam through email. They’ve also compiled an entire FAQ section, which you can browse through for additional information.)”

http://support.google.com/mail/bin/answer.php?hl=en&ctx=mail&id=294558

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